Since virtual meetings are so common today, you may feel more relaxed in them … but just make sure you’re not too relaxed. It’s a good idea to prepare for online meetings similar to how you would for in-person meetings. You want to appear as if you care and are interested in the subject matter. By following a few best practices, you can put your best face forward on the screen.
 
Ditch the pajamas. Wear a nice shirt or sweater. Better yet, wear ALA branded attire. You can still wear your pajama bottoms — just make sure you’re Zoom ready from the waist up. 
 
What’s in your background? Check your surroundings — is there a pile of laundry behind you, a ceiling fan going full blast, or anything else that’s distracting? Use the blur background option or a virtual background to keep things distraction free. Did you know you can download ALA branded virtual meeting backgrounds at www.ALAforVeterans.org? 
 
Don’t be in the dark. Lighting matters! Make sure you don’t have a window directly behind you, and turn the lights on in the room. If you want to take an extra step to ensure you have good lighting, use 
a ring light. 
 
Watch for rogue people and pets. Inform others in your household that you will be on a call. You don’t want a loved one to be caught off guard if they are walking behind you not fully dressed. It can be embarrassing for everyone. Even though pets are fun to see, they can also be a distraction. If you have a pet that gets the zoomies or likes to be seen on camera, consider keeping them in another room during your meeting.
 
Take a test drive. A few minutes before your meeting begins, test out the platform hosting the event (aka Zoom, Microsoft Teams, etc.). Locate the mute and camera buttons. Check your camera angle and lighting. Logging on early will also allow you to set up a blurred or virtual background. 
 
Avoid lounging. Everyone wants to be comfortable, but it’s not always flattering. It’s best to sit at a desk or table with your camera at eye level. Or if you want to sit in your recliner or on your couch, use something like a TV tray to hold your device. Avoid having your device in your lap because it gives others a view of your stomach, chest, and may add extra chins. Also, don’t be in your bed. It gives the impression that the meeting is not important enough for you to stay up past your bedtime. And just like lounging in a recliner, it’s not flattering. 
 
Be mindful of swivel and rocking chairs. You may not even realize you’re doing it, but you could be moving back and forth or side to side during your meeting. This is distracting to other participants. 
If you will be speaking during the meeting, try to have good posture. You can accomplish this by sitting on the edge of your chair, as it forces you to sit upright. 
 
Save your dinner and wine for after the meeting. Don’t eat, drink alcohol, or smoke on camera. If you must eat, it’s best to turn your camera off and mute your microphone. Water and other beverages are appropriate to have on hand because everyone should stay hydrated, but save the snacks and imbibing for later.
 
Be prepared for that cough or sneeze. You never know when a sneeze or a coughing fit will hit. Always have a glass of water and tissue nearby.

What’s that look for? Be mindful of your facial expressions. When you are on a virtual call, you never know who may be staring at you. Avoid eye rolls or a look of frustration. You don’t want someone to misinterpret your look or body language.
 
Now you’re a pro! Even if virtual meetings have become an old habit for you, it never hurts to make sure you’re following these tips. The next time you’re in a virtual meeting, you’ll be the best talking head on the screen.