Children and Youth Annual Reporting Guidelines

Department chairs’ annual reports reflect the cumulative summary of units’ mission service in the department. Each department Children & Youth Committee chair is required to submit via email a narrative report to the division Children & Youth Committee chair, plus copy the national Children & Youth Committee chair by May 15.

The annual report is separate from the submission for national award consideration and impact number reporting. However, department reports may be taken into consideration for national awards.

Photos (in a high-resolution format) that show unit mission Children & Youth Committee activities accompany these reports.

Note: Individual members and units should follow their department’s guidelines and deadlines.

Department Chairs’ Annual Reporting Guidelines:
Department chairs’ reports share the positive impact of our mission! They help us tell the world who we are, what we do, and why we matter. Just three simple steps are needed to add your part to our national success story:

1. Department reports are limited to 1,000 words.
2. Provide details/examples about the activity. Be sure to include specific information such as unit name and number.
3. Submit your department chair report to your division and national chair with photos by email by May 15. Find contact information here.
4. Photos should be in a high-resolution format (at least 300 DPI) or sent using the high-resolution option on your smartphone. When emailing the photo, select “actual size” for attaching to the email.
   • When possible, include photos of actual events
   • The request for photos is important for our national chairs to highlight members serving our mission.

Committee-Specific Reporting Guidelines:
These should be tied directly to the Program Engagement Plan (where applicable) or the Key Program Statements.

• What events were held to support children and youth? This includes Kids of Deployed are Heroes 2 (KDHD). Please include how many children were helped, volunteer hours, funds raised and used, and online materials you used. Please separate programs for veterans and military families from other children and youth activities.
• What was the amount of money raised or donated for The American Legion Child Well-Being Foundation? How was the Child Well-Being Foundation promoted?
• How did you celebrate the Month of the Military Child in April, including Purple Up! Day on April 15?
• How did you promote the ALA’s Youth Hero and Good Deed awards?
• Is there something your members accomplished this year for which you are exceptionally proud? Please give detailed information and include pictures of the event-with your report.