Education Annual Reporting Guidelines

Department chairs’ annual reports reflect the cumulative summary of units’ mission service in the department. Each department Education Committee chair is required to submit via email a narrative report to the division Education Committee chair, plus copy the national Education Committee chair by May 15.

The annual report is separate from the submission for national award consideration and impact number reporting. However, department reports may be taken into consideration for national awards.

Photos (in a high-resolution format) that show unit mission Education Committee activities accompany these reports.

Note: Individual members and units should follow their department’s guidelines and deadlines.

Department Chairs’ Annual Reporting Guidelines:
Department chairs’ reports share the positive impact of our mission! They help us tell the world who we are, what we do, and why we matter. Just three simple steps are needed to add your part to our national success story:

1. Department reports are limited to 1,000 words.
2. Provide details/examples about the activity. Be sure to include specific information such as unit name and number.
3. Submit your department chair report to your division and national chair with photos by email by May 15. Find contact information here.
4. Photos should be in a high-resolution format (at least 300 DPI) or sent using the high-resolution option on your smartphone. When emailing the photo, select “actual size” for attaching to the email.
   • When possible, include photos of actual events
   • The request for photos is important for our national chairs to highlight members serving our mission.

Committee-Specific Reporting Guidelines:

These should be tied directly to the Program Engagement Plan (where applicable) or the Key Program Statements.

• How did you promote Give 10 to Education?
• How did you participate in American Education Week and Teacher Appreciation Week?
• How did you participate in Veterans in Community Schools?

Scholarships

• What methods were used to promote Unit, Department, and National scholarships?
• How was information about the four National scholarships made available to eligible students?
• Do your units award scholarships? What are the eligibility rules and total amount awarded?
• Does your Department offer scholarships? What were the eligibility rules and the total amount awarded?
• Did you celebrate the scholarship winners in your department? What did you do to bring attention, support, and congratulations to your scholarship winners?